Free incident report templates
PDF and Word files by type of incident, on US Letter, each with the steps to file it and the questions people ask about it, and a blank OSHA 300 log, 300A and 301. No email asked. The same fields work on a phone, with photos and signatures.
18 free formsPDF and Word, no email askedUpdated
OSHA recordkeeping forms
Where recordable employee injuries end up within 7 calendar days: one line per case on the 300 log, and a 301 incident report for each.
OSHA 300 Log and 300A Forms: Free Printable PDFs and How to Fill Them Out
A blank 300 log in OSHA's layout and a blank 300A summary, links to OSHA's official 300, 300A and 301 in PDF and Excel, and how to fill in each one.
Free PDFs300 log and 300AUpdated Oct 14, 2026
OSHA Form 301: Free Printable Incident Report and How to Fill It Out
A blank 301 with OSHA's 18 fields on US Letter, what goes in each, and when a workers' comp first report of injury can replace it.
Free PDFForm 301Updated Oct 14, 2026
Employee injuries and accidents
For a worker hurt on the job: the facts a workers' comp claim needs, and what decides whether it goes on the OSHA 300 log.
Workplace Injury Incident Report Template & Sample
Free workplace injury report template aligned with OSHA Form 301, with a filled-in sample report. Mobile form, e-signature, instant PDF export.
PDF and WordFilled-in sample4 FAQsUpdated Oct 14, 2026
Employee Accident Report Template
Free employee accident report template with a filled-in sample: what happened, witnesses, the injury and care, root cause and corrective action, as a PDF.
PDF and WordFilled-in sample4 FAQsUpdated Oct 14, 2026
Construction Site Incident Report Template
Incident report template for construction sites: falls, equipment accidents, near misses. Free PDF and Word template, or the mobile form with photos.
PDF and Word4 FAQsUpdated Oct 14, 2026
Slip and Fall Incident Report Template
Free slip and fall incident report template for retail, restaurants, hotels, and offices: hazard details, witness contacts, timestamped photos.
PDF and Word3 FAQsUpdated Oct 14, 2026
Forklift Accident Incident Report Template
Free forklift accident report template: the operator, unit, load and floor conditions, photos and signatures, plus when a forklift injury goes to OSHA.
PDF and Word3 FAQsUpdated Oct 14, 2026
Restaurant Kitchen Incident Report Template (Staff Injuries)
Free restaurant kitchen incident report template for slips, burns, and cuts: built for workers' comp and OSHA severe-injury reporting. Mobile, e-signature.
PDF and Word3 FAQsUpdated Oct 14, 2026
Security and customers
Intrusions, thefts, disputes and guest or customer injuries, documented for clients and insurers.
Security Guard Incident Report Template & Sample Report
Free security guard incident report template with a filled-in sample report. Download the PDF, or fill it out on mobile with signature and timestamped photos.
PDF and WordFilled-in sample4 FAQsUpdated Oct 14, 2026
Hotel Security Incident Report Template
Free hotel security incident report template for theft, guest disputes, injuries and unauthorized access, with the room number, footage reference and photos.
PDF and Word3 FAQsUpdated Oct 14, 2026
Restaurant Incident Report Form & Template (Customer Incidents)
Free restaurant incident report form for customer incidents (slip, allergen, foreign object), with a filled-in sample, ready for your liability insurer.
PDF and WordFilled-in sample3 FAQsUpdated Oct 14, 2026
Child care
A child's injury follows state licensing rules, from a quick ouch report to a parent-notified report.
Near misses, logs and equipment
The events that didn't hurt anyone yet, and the log that shows where the next injury is coming from.
Near Miss Incident Report Template
Free printable near miss report form (PDF): record what almost happened, where, who saw it and the root cause, before it turns into an injury.
PDF and Word4 FAQsUpdated Oct 14, 2026
Incident Log Template for Warehouses
Free incident log template for warehouses: one line per forklift accident, falling load or near miss, the columns a log needs, and a printable PDF.
PDF and Word4 FAQsUpdated Oct 14, 2026
Equipment Malfunction Incident Report Template
Free equipment malfunction incident report template: what broke, how, and whether anyone was exposed to risk. Root cause and photos included.
PDF and Word3 FAQsUpdated Oct 14, 2026
Property, vehicles and spills
Damage, crashes and releases, with the photos and details an insurer or regulator asks for first.
Property Damage Incident Report Template
Free property damage report template: what was damaged and how, a cost estimate, and timestamped photos from several angles, ready for an insurance claim.
PDF and Word3 FAQsUpdated Oct 14, 2026
Motor Vehicle Accident Incident Report Template
Free company vehicle accident report template: the other driver and insurance, damage, police report number and photos, and when a crash goes to OSHA.
PDF and Word4 FAQsUpdated Oct 14, 2026
Chemical Spill Incident Report Template
Free chemical spill incident report template: the substance, quantity, SDS reference, containment, exposure and photos, and who to notify after a spill.
PDF and Word3 FAQsUpdated Oct 14, 2026
What every incident report needs
The questions behind every template's fields, with an example taken from the workplace injury sample.
| Question | What to write | Example |
|---|---|---|
| Who | Everyone involved and every witness, with a phone number | T. Ruiz, packer; witness A. Patel |
| What | What happened, in order, in plain words; the injury or damage | Box cutter slipped while cutting strapping; 2 cm cut to the left palm |
| When | The date and the time, as exact as you can | April 14, 2026, about 10:20 a.m. |
| Where | The exact spot, not just the site | Packing line 2, warehouse floor |
| Why | The immediate cause, as a fact, not a judgment | A fixed-blade cutter in use; the line's safety cutters had run out |
| How it was handled | First aid or medical care, who was told, what was fixed | Gauze on site, then 3 stitches at urgent care; safety cutters restocked, fixed blades removed |
Ten reports written out in full, from a cut finger to a dock door, are in incident report examples.
Questions about incident reports
- How do you write an incident report?
- Write it the same day, while the details are fresh. Record who was involved and who saw it, what happened in order, when and exactly where, the immediate cause, and what was done right after: first aid, who was told, what was fixed. Stick to facts you saw or were told, add photos, and have the people involved and a supervisor sign it.
- Which template should I use?
- The one for the event, not just your industry: the workplace injury template when an employee is hurt, the near-miss template when nobody was, the property damage or vehicle template for damage, and the customer or guest templates when the injured person isn't an employee. Employee injuries that are OSHA recordable also go on the OSHA 300 log.
- What should not be included in an incident report?
- Opinions, guesses about fault, blame, and anything you didn't see or weren't told. Keep medical details to what the report needs, and don't change a report after it's signed without a dated note. A factual report protects the employee, the business and the person who wrote it.
- Are these templates available in Word?
- Yes. Every template downloads as a PDF to print and as a Word file (.docx) to type in on a computer, both on US Letter with the same fields. The same fields are also on IncidentLog's mobile form, which you fill in on a phone with photos and signatures and save as a PDF; the free plan covers 3 reports a month.
Want the report filed from the field instead? Try the mobile form, no account needed.