Security Guard Incident Report Template
Security guards need to document every intrusion, altercation, or anomaly accurately and fast. This template structures the facts, the people involved, and photo evidence for legal and insurance use.
What this template includes
Every field below is part of the free template and the mobile version — nothing is locked behind a paywall for filling out a single report.
- Report number and date/time of the incident
- Location or site
- Reporter's name and role
- Severity (minor, moderate, or critical)
- Person(s) involved — name, role, contact
- Witness(es) — name, phone
- Description of events
- Immediate action taken and root cause (if known)
- Up to 3 timestamped photographs
- Reporter signature
- Witness or supervisor signature
Common use cases
- Intrusion or attempted break-in
- Altercation with a visitor or customer
- Alarm triggered / security patrol finding
- Theft or vandalism on site
Frequently asked questions
Does a security incident report hold legal value?
Yes, as long as it's timestamped, signed by the reporter and a witness, and kept unaltered from the moment it's filed. A report with those three properties is generally usable as evidence with an insurer or in court.
Should I photograph the scene?
Strongly recommended. Automatically timestamped photos strengthen the report's credibility and make it easier for your client or insurer to review the case.
For the federal recordkeeping rules referenced above, see OSHA's recordkeeping requirements.
Go digital: signature, photos, and archiving included
The Pro plan at $49/mo includes OSHA 301 export, 5-year legal archiving, and unlimited users on 1 site.
See pricing