Property Management & Insurance
Property Damage Incident Report Template
A well-documented property damage report speeds up your insurance claim. This template captures the circumstances, damage estimate, and timestamped photo evidence.
What this template includes
Every field below is part of the free template and the mobile version — nothing is locked behind a paywall for filling out a single report.
- Report number and date/time of the incident
- Location or site
- Reporter's name and role
- Severity (minor, moderate, or critical)
- Person(s) involved — name, role, contact
- Witness(es) — name, phone
- Description of events
- Immediate action taken and root cause (if known)
- Up to 3 timestamped photographs
- Reporter signature
- Witness or supervisor signature
Common use cases
- Damage to a fleet vehicle
- Water damage or fire
- Broken equipment or machinery
- Damage caused by a third party
Frequently asked questions
Are photos automatically timestamped?
Yes, every photo taken from the app is automatically timestamped and attached to the report, with no way to alter it afterward.
For the federal recordkeeping rules referenced above, see OSHA's recordkeeping requirements.
Go digital: signature, photos, and archiving included
The Pro plan at $49/mo includes OSHA 301 export, 5-year legal archiving, and unlimited users on 1 site.
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