Hospitality
Hotel Security Incident Report Template
Hotel security has to handle a wide range of incidents involving guests, staff, and property. This template standardizes reporting for your management and insurer.
What this template includes
Every field below is part of the free template and the mobile version — nothing is locked behind a paywall for filling out a single report.
- Report number and date/time of the incident
- Location or site
- Reporter's name and role
- Severity (minor, moderate, or critical)
- Person(s) involved — name, role, contact
- Witness(es) — name, phone
- Description of events
- Immediate action taken and root cause (if known)
- Up to 3 timestamped photographs
- Reporter signature
- Witness or supervisor signature
Common use cases
- Theft in a room or common area
- Guest dispute or disorderly conduct
- Intrusion or unauthorized access
- Technical incident (water leak, minor fire)
Frequently asked questions
What should a hotel security incident report include?
At minimum: date, time and exact location within the property, a description of what happened, names and room numbers of guests involved, witness contact details, and any security footage or photo reference numbers.
For the federal recordkeeping rules referenced above, see OSHA's recordkeeping requirements.
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