NAICS 484121 · Transportation and Warehousing
OSHA Recordkeeping for General Freight Trucking, Long-Distance, Truckload
Long-haul drivers spend most of the year away from any company building. For recordkeeping, each driver belongs to the terminal that dispatches them (29 CFR 1904.46), and a case on the road goes on that terminal's log (1904.30(b)(4)). The terminal is also where the driver counts toward the 20- and 100-employee filing thresholds.
Who keeps and files OSHA records
NAICS 484121 is not on OSHA's partially exempt list, so the size rule decides the log (29 CFR 1904.1 (opens in a new tab)) and the filing appendices decide what goes to OSHA (1904.41 (opens in a new tab)).
- OSHA 300, 300A and 301
- Required
- Once the company passes 10 employees at any time in the year.
- 300A e-filing by March 2
- From 20 employees
- Per establishment; appendix A industry.
- 300 and 301 case data
- From 100 employees
- Per establishment; appendix B industry.
2024 injury rates for long-haul trucking
Cases per 100 full-time workers, as published by BLS for NAICS 48412, general freight trucking, long-distance, the closest industry it publishes that includes 484121. The TRIR of 3.0 is above the private-industry rate of 2.3.
- Total recordable (TRIR)
- 3.0
- Columns H, I and J
- Days away, restricted or transferred (DART)
- 2.3
- Columns H and I
- Days away from work
- 1.6
- Column H
| Full-time employees | Hours worked a year | Cases at TRIR 3.0 |
|---|---|---|
| 25 | 50,000 | 0.8 |
| 50 | 100,000 | 1.5 |
| 100 | 200,000 | 3.0 |
Your rate is recordable cases × 200,000 ÷ hours worked; the TRIR calculator works it out from your 300A.
Recordable or not: cases from long-haul trucking
- A crash on a public road outside a construction work zone doesn't have to be reported to OSHA, but the case still goes on the log. (29 CFR 1904.39(b)(3))
- Days away are counted in calendar days, including weekends, holidays and days the driver wasn't scheduled to work, up to 180. (29 CFR 1904.7(b)(3)(iv), (vii))
For a case of your own, the recordable checker walks through the same rules.
What 29 CFR 1904 requires
OSHA 300 log
Each recordable case, within 7 calendar days. 1904.29(b)(3) (opens in a new tab)
OSHA 301 report
One per case, same 7 days; an equivalent form works. 1904.29(b)(4) (opens in a new tab)
OSHA 300A summary
Certified by an executive, posted February 1 to April 30. 1904.32 (opens in a new tab)
Privacy cases
Six case types keep the name off the log. 1904.29(b)(7) (opens in a new tab)
Severe injury reports
Fatality in 8 hours; hospitalization, amputation, eye loss in 24. 1904.39 (opens in a new tab)
Retention
All three forms kept five years. 1904.33 (opens in a new tab)
Hazards OSHA addresses for this work
Long-Haul Trucking: recordkeeping questions
Does a trucking company with 12 drivers have to keep an OSHA 300 log?
Yes, if the company had more than 10 employees at any time last year (29 CFR 1904.1). Drivers, mechanics and dispatchers all count toward that number, and long-distance trucking isn't partially exempt by industry. Each driver's cases go on the log of the terminal that dispatches them.
Does a trucking company file with OSHA's ITA by March 2?
General freight trucking, NAICS 4841, is in appendix A and appendix B to 29 CFR 1904.41. A terminal with 20 or more employees at any time last year submits its 300A by March 2; a terminal with 100 or more also submits its 300 log and 301 case data, without driver names or addresses.
What is the difference between the 300 log and the 300A for a carrier?
The 300 log takes each case within 7 calendar days of learning about it (29 CFR 1904.29(b)(3)), which for a driver hurt on the road may be after the trip ends. The 300A totals the log for the year with hours worked and average headcount, is certified by a company executive and is posted at the terminal from February 1 to April 30 (1904.32). Long-distance trucking averaged 3.0 recordable cases per 100 full-time workers in 2024.